Have a great idea for a workshop? Consider presenting at the Toledo Professional Development Conference November 14-16, 2013. Online submissions
only. To assist you in the proposal process a practice form available.
Please read the below information carefully.
Types of Workshops & Reimbursements
1. Standard Presentation without hands-on activity - $35.00 for printing and basic presentation costs.
Standard
Presentation Form
2. Hands-on Presentation with consumables - to
be used and distributed to workshop attendees -- $65.00 for consumables
and
materials available to attendees. Online form requires standard
presentation information, as well as, a file upload of an itemized
budget, which must be submitted for this type of presentation.
Hands
On Presentation Form
3. Ticketed Event Workshop --
Presentations that exceed the maximum reimbursement listed above are
named as ticketed events to cover the cost of
consumables used by and distributed to workshop participants who have
paid this fee. Attendees preregister for T.E.'s and pay a fee set by
the presenter.
Online form requires standard presentation
information, as well as, a file upload of an itemized budget, which
must be submitted for this type of presentation.
Ticketed
Event Presentation Form
Tips for Submitting Workshop Proposals
- Must be a current OAEA Member
- BOLD fields are required for submission
- All submissions are due by
Midnight on May 1st. Incomplete Proposals will not be accepted.
- Professional Standards committee uses
Proposal Rubric for review & selection.
- All presenters and co-presenters must be current OAEA members at the time of proposal submission AND at the
time of the conference.
- Multiple presenter submissions are welcomed & accepted.
- Presenters are responsible for registration & hotel costs.
- A confirmation email will be sent to you acknowledging your submission is complete.
- Notification Timeline: Those with selected proposals will be notified through email in June with contracts out in August. Signed contracts due
Aug. 30. Earlybird Conference Registration required to include workshop in conference booklet.
Other Information to Know...
Reimbursement Policy & Disclaimer:
- Presenters
of ticketed events are reimbursed for the amount requested on the
proposal form per registrant for the number of tickets sold as recorded
by the
OAEA Conference Registrar and may not exceed $25/participant. $1 is
added to T.E. for online processing fees.
- The
OAEA does not allow “for profit” workshops, nor do they reimburse for
the cost of equipment, tools, etc. that are not given to workshop
attendees. All fees
requested must be submitted to Workshop Check In room and processed
through the OAEA. No fees/money will be exchanged between presenters and
participants at the conference.
- Please
note that the reimbursement amount is per workshop not per
presenter/co-presenter. To be reimbursed, presenters of all workshops
must complete an official
OAEA Voucher form, provided on-site at presenter check-in. Receipts for
materials used for the presentation must accompany all
vouchers. Vouchers with attached receipts are due to the OAEA State
Workshop Chair by the end of the Conference.
Proposal Review & Selection:
- All proposals are reviewed by the OAEA Professional Standards Committee at May OAEA Board meeting using a scoring
rubric.
- Selected presentations are notified via email in June with time and day of presentation.
- Presenter Commitment Contracts are mailed in early August and due signed and returned by Aug. 30th.
Presenter Commitment to OAEA Professional Conference:
- As a workshop presenter, you and your co-presenters are required to register for the conference during the day(s) you are presenting.
- Conference registration begins online Aug 1. All presenters must be registered for the day of your presentation by the close of Earlybird Registration to
have your workshop and name listed in the printed program booklet.
Technology
- Presenters are
responsible for bringing all electronic equipment (laptop, projector,
extension chords, etc.) needed for their presentation.
AV screens will be available upon request.
Information for Vendors/Commercial Exhibitors
- New
this Year! Commercial Exhibitors fill out their own form for
proposals. You must be registered as Conference Attendee or as
Commercial Exhibitor to present in this category. Click
here to download the Commercial Exhibitor packet.