OAEA 2013 Conference Proposals

Have a great idea for a workshop?  Consider presenting at the Toledo Professional Development Conference November 14-16, 2013.  Online submissions only.   To assist you in the proposal process a practice form available.  Please read the below information carefully.

Need your membership #? Email 
 oaeamembership@gmail.com 

DRAFT OAEA Workshop Proposal Form (Word doc)
OAEA Proposal Rubric (pdf)

All fields are required

Enter a false school phone number (555-5555) if you don't have one

Please read all information below before entering online workshop proposal form.

Proposal Deadline is May 1st at Midnight

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 Types of Workshops & Reimbursements 

1. Standard Presentation without hands-on activity - $35.00 for printing and basic presentation costs. 

Standard Presentation Form

2. Hands-on Presentation with consumables - to be used and distributed to workshop attendees -- $65.00 for consumables and materials available to attendees.  Online form requires standard presentation information, as well as, a file upload of an itemized budget, which must be submitted for this type of presentation.

Hands On Presentation Form

3. Ticketed Event Workshop -- Presentations that exceed the maximum reimbursement listed above are named as ticketed events to cover the cost of consumables used by and distributed to workshop participants who have paid this fee.   Attendees preregister for T.E.'s and pay a fee set by the presenter.  Online form  requires standard presentation information, as well as, a file upload of an itemized budget, which must be submitted for this type of presentation.

Ticketed Event Presentation Form

Tips for Submitting Workshop Proposals

• Must be a current OAEA Member
• BOLD fields are required for submission
• All submissions are due by Midnight on May 1st.  Incomplete Proposals will not be accepted. 
• Professional Standards committee uses Proposal Rubric for review & selection.
• All presenters and co-presenters must be current OAEA members at the time of proposal submission AND at the time of the conference.
• Multiple presenter submissions are welcomed & accepted.
• Presenters are responsible for registration & hotel costs.
• A confirmation email will be sent to you acknowledging your submission is complete. 
• Notification Timeline:  Those with selected proposals will be notified through email in June with contracts out in August.  Signed contracts due Aug. 30.  Earlybird Conference Registration required to include workshop in conference booklet.           
  

Other Information to Know...

Reimbursement Policy & Disclaimer:

• Presenters of ticketed events are reimbursed for the amount requested on the proposal form per registrant for the number of tickets sold as recorded by the OAEA Conference Registrar and may not exceed $25/participant. $1 is added to T.E. for online processing fees.
• The OAEA does not allow “for profit” workshops, nor do they reimburse for the cost of equipment, tools, etc. that are not given to workshop attendees. All fees requested must be submitted to Workshop Check In room and processed through the OAEA. No fees/money will be exchanged between presenters and participants at the conference.
• Please note that the reimbursement amount is per workshop not per presenter/co-presenter. To be reimbursed, presenters of all workshops must complete an official OAEA Voucher form, provided on-site at presenter check-in. Receipts for materials used for the presentation must accompany all vouchers. Vouchers with attached receipts are due to the OAEA State Workshop Chair by the end of the Conference.

Proposal Review & Selection:

• All proposals are reviewed by the OAEA Professional Standards Committee at May OAEA Board meeting using a scoring rubric. 
• Selected presentations are notified via email in June with time and day of presentation.  
• Presenter Commitment Contracts are mailed in early August and due signed and returned by Aug. 30^th. 

Presenter Commitment to OAEA Professional Conference:

• As a workshop presenter, you and your co-presenters are required to register for the conference during the day(s) you are presenting. 
• Conference registration begins online Aug 1.  All presenters must be registered for the day of your presentation by the close of Earlybird Registration to have your workshop and name listed in the printed program booklet. 

Technology

• Presenters are responsible for bringing all electronic equipment (laptop, projector, extension chords, etc.) needed for their presentation.  AV screens will be available upon request.

Information for Vendors/Commercial Exhibitors

• New this Year!  Commercial Exhibitors fill out their own form for proposals.  You must be registered as Conference Attendee or as Commercial Exhibitor to present in this category. Click here to download the Commercial Exhibitor packet.